My photo
PO. Box 6, 130 Rt 10, Piermont, NH, 03779, United States
Monday - Thursday 3-7 pm, Sunday 1-3 pm (603) 272-4967 / Librarian@piermontlibrary.com *An equal opportunity employer"

Monday, October 28, 2019

Piermont Public Library Board of Trustees Meeting
*Minutes of December3, 2019 
Present: Trustees Helga Mueller, Stephanie Gordon, Kristi Medill, Nancy Sandell and Librarian Margaret Ladd
The board meeting was called to order at 7:00 PM by Library Board Chair Helga Mueller 

1. Minutes
·         Minutes of Nov. 5, 2019 meeting were approved as written (Motion Nancy/2nd Kristi)
2. Bookkeepers Report: Liz Bayne
  • The Bookkeeper’s report for November was approved (Motion: Nancy/2nd Kristi)
  • Some of the charges in the computers/electronics line should be listed under other line items. Liz was accidentally given incorrect codes. Margaret will ask Liz to move these items to the correct lines.
  • The next Town Draw is this month, December.
3. Treasurer’s Report: Joyce Tompkins 
  • The Treasurer’s Report for November was accepted (Motion Kristi, 2nd Nancy) 
  • The Board voted on 2020 Budget. The Revised 2020 Budget was approved. We will ask the Town for $33,000. (Motion: Kristi/2nd Helga) 3 votes in favor, 1 opposed.
  • Board voted to encumber leftover funds from 2019 for use in the 2020 calendar year. (Motion: Stephanie/2nd Helga)
  • A letter from the court was forwarded to the Board by the Quinn Colgan, lawyer, re the Director of Charitable Trusts signing the Acceptance of Service form.   
4.  Librarian’s Report
·       Circulation figures for November were presented. Students took out many books this month.
5. Policies and Procedures Updates
·       Margaret and Jim have begun to write out the Library Procedures and pass them on to the Board to review. Margaret gave a packet of procedures for the Board and went over the Opening Procedures, Closing Procedures and Acquisitions. The Board gave some feedback to Margaret. The Board will not review the ILL Procedures. Margaret will go over the old Procedures manual. The Board will review one or two procedures per month as they are completed. Board members may come in to be trained in procedures by Margaret.
6. December Sunday Hours:
Dec 8 – Jim, Dec 15 – Helga, Dec 22 – Nancy, Dec 29 – Kristi, Jan 5, 2020 - Stephanie
7. Art in the Library:  Nov/Dec: Ben Gitchel
2020
  • Jan/Feb: Historic Painters of Piermont
  • Mar/Apr: Kris Lehmann
  • May/June: Betsy Eaton
  • July/Aug: Karla Strickland
  • Sept/Oct: Mardi McGregor
  • Nov/Dec: Joyce Tompkins
8. New programs for 2020
  • New program possibilities: “Fierce ladies in art” or “NH artists”, cougar program
9. Old business: No old business.
10. New business: No new business.
        The meeting was adjourned at 8:30 PM. (Motion: Nancy, 2nd Kristi)
Respectfully submitted,
Stephanie Gordon, Secretary
Piermont Public Library Board of Trustees


Piermont Public Library Board of Trustees Meeting
Minutes of November 5, 2019

Present: Trustees Helga Mueller, Polly Marvin, Joyce Tompkins, Stephanie Gordon, and Nancy Sandell

The board meeting was called to order at 7:00 PM by Library Board Chair Helga Mueller 
1. Minutes
·         Minutes of October 8, 2019 meeting were approved as written (Motion Joyce/2nd Polly)
2. Bookkeepers Report: Liz Bayne
  • The Bookkeeper’s report for October was approved (Motion Nancy/2nd Joyce)
  • Changes requested by Joyce to the September report were made.
  • The annual school check for library services was received.
  • The next Town Draw is in December.
3. Treasurer’s Report: Joyce Tompkins 
  • The Treasurer’s Report for October was accepted (Motion Nancy, 2nd Polly) 
  • The Library received a check from Fidelity. The fund balance is still healthy.
  • Lawyer Quinn Colgan has sent a letter to the Director of Charitable Trusts asking him to sign an Acceptance of Service form to be submitted to the Court.
  • The Town has new auditors this year.           
4.  Librarian’s Report
·       Circulation figures for October were presented. 
5. Policies and Procedures Updates
·       Margaret and Jim will write out the Library Procedures and then pass them on to the Board to review.
6. November Sunday Hours:
            Nov 10 – Nancy; Nov 17 – Kristi; Nov 24 – Stephanie; Dec 1 - Helga
7. Art in the Library: Nov/Dec: Ben Gitchel
2020
  • Jan/Feb: Historic Painters of Piermont
  • Mar/Apr: Kris Lehmann
  • May/June: Betsy Eaton
  • July/Aug: Karla Strickland
  • Sept/Oct: Mardi McGregor
  • Nov/Dec: Joyce Tompkins
8. Old business 
·       Music in My Pockets, on. Oct 11 was enjoyed by about 30 people.
9. New business
  • The 2020 Library Preliminary Budget was prepared.
  • Joyce and Helga will go over the 2020 Preliminary Budget with Margaret.
  • The Budget will be voted on for final approval at the December meeting.
The meeting was adjourned at 8:20 PM. (Motion: Polly, 2nd Nancy)
Respectfully submitted,
Stephanie Gordon, Secretary
Piermont Public Library Board of Trustees

No comments: